Course schedules are submitted twice a year—once in August for the Spring term and once in December for the Summer and Fall terms. The scheduling process begins when the Registrar’s Office rolls the course schedule forward from the previous corresponding term in Banner and adds the schedule into Box for each department. Each Box folder includes a list of CRNs for that department, current copy of The Scheduling Manual, and Templates for submitting cross-listed, cross-leveled, as well as course attributes.
Scheduling Coordinators update the schedules according to departmental practices, completing their entries in Banner, then uploading their schedules to Box by the stated deadlines. After making all updates in Banner, the Scheduling Coordinator uploads their schedule to Box. Classes team will review the schedule at the first deadline, reply with any corrections. By the final deadline, the scheduling coordinator will add their final schedule to Box with supervisor approval. The Registrar’s Office then reviews all submitted data and works with departments to resolve any remaining corrections.
There are start and end dates associated with this process, including two deadlines. It is important for departments to begin preparing for the scheduling process prior to the start date. Things that should be prepared ahead of course scheduling opening:
Dates the Registrar's Office will launch the Course Scheduling proposals in Box for that term
| Dates | |
|---|---|
| June 14 | Spring sections opened for scheduling |
| October 19 | 706-555-2582 |
Please review the instructions frequently to check for changes and updates to the process. This information must be updated or submitted prior to the deadlines.
| Dates | |
|---|---|
| July 9: First deadline (Spring) | Spring sections due in Box, classes review for errors |
| August 15: Final deadline (Spring) | Corrected Spring ssections due in Box, scheduler Banner access removed |
| November 13: First deadline (Summer and Fall) | Summer and Fall sections due in Box, classes review for errors |
| December 18: Final deadline (Summer and Fall) | Corrected Summer and Fall sections due in Box, scheduler Banner access removed |
| Dates | |
|---|---|
| August 16 - October 18 | Spring Sections |
| December 19 - June 13 | Summer and Fall Sections |
Once section updates are final, our office releases the schedule to Classroom Scheduling to begin the official room assignment process. Dates of release to Classroom Scheduling are below.
| Dates | |
|---|---|
| September 17 | Spring sections |
| February 15 | Summer and Fall sections |
The dates below indicate the day Classroom Scheduling will release the official classroom assignments for that term. After this, any further classroom changes must be approved and actioned by Classroom Scheduling.
| Dates | |
|---|---|
| October 8 | Spring |
| January 29 | Summer |
| February 26 | Fall |
The dates below indicate the deadlines for submitting course materials to the AU Bookstore each semester.
| Dates | |
|---|---|
| October 16 | Spring |
| March 15 | Summer |
| April 15 | Fall |
Once the schedules are finalized, they will be visible to campus according to the dates below.
| Dates | |
|---|---|
| Tuesday after Labor Day (September) | Spring sections |
| Tuesday after Martin Luther King Jr. holiday (January) | Summer and Fall sections |