Departmental Events

Academic classrooms are available for use by AU departments, registered student organizations, and governmental agencies. Please familiarize yourself with the Classroom Usage Policies before submitting a request to reserve classrooms.

Requests for basic meetings or events should be submitted at least 2 full business days prior to the event.

Requests for meetings or events requiring personnel (security, early building opening, etc.) should be submitted at least 12 business days prior to the event. 

We schedule many indoor and outdoor locations where departments can hold their events. To be considered a departmental event, the event must meet the following criteria:

  • The person that is booking and coordinating the event with the CS &Events Office must be AU staff or faculty affiliated with that department.
  • The department assumes financial responsibility for event charges and insurance liability for the event on behalf of Augusta University.
    Departments will need to coordinate some event aspects on their own or with other departments.
  • Events hosting external participants or speakers (e.g. non AU students, staff, and faculty) will require the AU Event Request form to be filled out. 
Event Registration Form

Contact Us

Classroom & Events Scheduling

classroomscheduling@augusta.edu

Monday- Friday:
7:30 a.m. - 5:00 p.m.

Room Reservations Process/Guidelines for Other Event Types

Ensuring a perfect event means knowing exactly what to expect. University departments and student organizations requesting and using space on campus are subject to the following policies and responsibilities:

  • Requests for events during academic periods up to six months in advance are scheduled after classes have been placed for the upcoming term.
  • Reservation requests are submitted online via EMS at least 5 business days prior to your meeting or event. Requests for meetings or events requiring personnel (security, early building opening, etc.) should be submitted at least 12 business days prior to the event. The Office of Classroom & Event Services responds to all reservation requests within two business days. All requests must be completed and finalized two full business days before the event. If failed to do so, the event will be automatically cancelled. Requests submitted after these time periods may be denied. If your request is approved, confirmation will be e-mailed to you.
  • Please remember your reservation is not final and your event location should not be publicized until you have received confirmation containing the location of the event and other info from the Campus Reservations, Events & Technical Services staff.
  • The individual listed as “contact person” for the reservation assumes complete responsibility for compliance with the Office of Classroom & Event Services Policies and Procedures.
  • Room reservation requests for student based and academic related events (excluding Banner academic courses) outside the hours of M-F 7:30am-11:00pm requiring the use of audiovisual equipment will incur an AV Technician fee per hour and all hours on weekends.
  • Room reservation requests (excluding Banner academic courses) outside the hours of Monday-Friday 7:30a- 5:00p NOT requiring the use of audiovisual equipment will need to complete the before/after hour form.
  • Certain facility spaces require the presence of AV Technician, regardless if the AV equipment will be used for the event.
  • If there is another customer in the room you are assigned to, please be respectful and show them your room confirmation. You should always bring a copy of the room reservation from the Classroom & Event Services Office to your event. If the event is in progress, please email the Classroom & Event Services Office at classroomscheduling@augusta.edu—so they may communicate with the group in the room.
  • Please refer to our Copyrighted Material Guidelines policy.
  • Please refer to our Guidelines for food, alcoholic beverages and minors on campus.
  • To report an issue with a room or equipment, please contact the Office of Classroom & Event Services at classroomscheduling@augusta.edu