Augusta University uses the 4.00 grade point average system as required by the University System of Georgia. Grades are calculated and truncated at two significant digits. This policy relates grade points to grade letters and defines symbols and terms approved for use in grading at Augusta University.
Final grades must be entered by the primary instructor via POUNCE by the grading deadline each semester. Grades are then reported by the Registrar's Office and made available to students via POUNCE.
Faculty Instructions for entering grades via POUNCE will be emailed to primary instructors from records@augusta.edu each semester prior to the grading deadline.
Excellent
4.00
Good
3.00
Satisfactory
2.00
Passing
1.00
Failure
0.00
Withdrawal Failure *
0.00
*Please Note: WF indicates that a student withdrew or was withdrawn after the published withdrawal deadline.
| Code | Grade | Definition |
|---|---|---|
| CP | Continued Progress | CP indicates continued progress for students enrolled in the Medical College of Georgia. |
| I | Incomplete | I indicates that a student was doing satisfactory work, but for non-academic reasons beyond his/her control, was unable to meet the full requirements of the course. If an "I" is not satisfactorily removed after one semester, the symbol "I" will be changed to the grade "F" by the Registrar in accordance with Policy 3.4.3 – Incomplete Grade Policy. |
| IP | In Progress | IP indicates that credit has not been given in courses that require a continuation of work beyond the term for which the student signed up for the course. The use of this symbol is approved for dissertation and thesis hours and project courses. This symbol cannot be substituted for an "I". |
| K | Credit by Exam | K indicates that a student was given credit for the course via credit for prior learning (CLEP, AP, Proficiency, etc.). |
| NR | Not Reported | NR indicates a grade was not reported by the grade deadline. The grade of "NR" is only used by the Office of the Registrar and is a temporary grade which will be changed to a grade of "F" if a final grade is not reported for the student within one semester. |
| S | Satisfactory | S indicates that credit has been given for completion of degree requirements other than academic course work. The use of this symbol is approved for dissertation and thesis hours, student teaching, clinical practicum, internship, and proficiency requirements in graduate and first-professional programs. Exceptions to the use of this symbol for academic course work must be submitted by the Office of Vice President for Academic and Faculty Affairs to the USG chief academic officer for approval. |
| U | Unsatisfactory | U indicates unsatisfactory performance in an attempt to complete degree requirements other than academic course work. The use of this symbol is approved for dissertation and thesis hours, student teaching, clinical practicum, internship, and proficiency requirements in graduate and first-professional programs. Exceptions to the use of this symbol for academic course work must be submitted by the Office of Vice President for Academic and Faculty Affairs to the USG chief academic officer for approval. |
| V | Audit | V indicates that a student was given permission to audit this course. Students may not transfer from audit to credit status or vice versa. Students may register, however, on a credit basis for a course that has previously been audited. |
| W | Withdrawal | W indicates that a student was permitted to withdraw without penalty. Withdrawals without penalty will not be permitted after the mid-point of the total grading period, including final examinations, except in cases of medical, hardship, or military withdrawal as defined below. |
| WA | Withdrawal | WA indicates a medical withdrawal. |
| WH | Withdrawal | WH indicates that a student was approved to withdraw for hardship reasons. |
| WM | Withdrawal | WM indicates that a student who withdrew is active duty military personnel, military reservists (including members of the National Guard), or a commissioned officer of the United States Public Health Service Commissioned Corps (PHSCC) who received temporary assignment duty or mandatory training that would prevent the student from completing the semester. |
A student who is doing satisfactory work, but for non-academic reasons beyond his/her control is unable to meet the full requirements of the course, may be assigned an incomplete ("I") grade.
A Justification for Incomplete Grades Form must be completed via POUNCE to assign the incomplete grade and must include a justification.
A student who has received an "I" grade has one additional semester to complete the required work and to receive a final grade. A Grade Change Form is required to remove the incomplete and assign the final grade. Any incomplete grade not removed after the next semester will be converted to an "F" grade.
Students may petition for a grade substitution for a repeated course by submitting the designated form to the Registrar's Office. Petitions will be approved in instances where the eligibility criteria are met. Once a grade substitution has been approved it cannot be revoked.
In accordance with Board of Regents policy, when Augusta University calculates the students Cumulative or Regents' GPA, all hours attempted and all grades earned will be counted and will appear on the student's transcript.