How to Upload

Learning how to upload new image and document files is an essential part of being a web publisher. Documents should be inserted as links (from the documents folder or from Box) and images are inserted (from the images folder).

Quick Tips

  • Save all documents as a PDF.
  • Compress all images to 1 megabyte or less.
  • Upload documents and images to their respective folders.
  • Utilize Box for a document that changes frequently.

Upload a New Image

Note: Newly uploaded images will need to be published to be visible in the CMS. The image is on, the image will be published along with the page at the time of publish, or you may publish the image file(s) individually.

  1. In Edit mode, place your cursor where you want the image to appear on the page.
  2. Click the Image image icon button on second row of the toolbar.
  3. Click Source button upload icon to the right of the Source field.
  4. Click blue Upload button in upper right corner.
  5. Click +ADD button.
  6. Select an appropriate image from your computer.
  7. Edit file name if invalid.
  8. Click Start Upload.
  9. Once finished, Click Insert.

Upload a New Document

Note: Users should use accessible PDFs instead of Microsoft Office files (Word, Excel, and PowerPoint). PDFs are more accessible, easily downloaded, and not easily changed. If a document does not meet accessibility requirements, it may be removed from the website.

  1. In Edit mode, highlight your text that will go to your document.
  2. Click the Insert Link button, represented by the chain icon.
  3. Click the URL button upload icon to the right of the URL field.
  4. Click the documents folder.
  5. Click Blue Upload button in upper right corner.
  6. Click +ADD button.
  7. Select the PDF from your computer.
  8. Edit file name if invalid.
  9. Click Start Upload.
  10. Once finished, Click Insert.

Extra Steps for PDFs

Convert Docs to PDFs

 

Do not scan documents as images. Instead, follow steps to quickly convert Microsoft Office documents to a PDF.

Forms

 

If your PDF is a form, consider making your form using Qualtrics, Microsoft Forms, or requesting our team to create a Wufoo form for your page.

Check Accessibility

 

Before uploading a PDF in the CMS or to Box, make sure it's accessible. Learn more about checking PDFs for accessibility and fixing any errors.